How the Apostille Process Works
What Is an Apostille?
An apostille is a certification issued by the Secretary of State that verifies the authenticity of a document for use in a foreign country that is part of the Hague Convention.
If your document will be used internationally — for marriage, business, adoption, education, or legal matters — it may require an apostille.
Our Apostille Assistance Process
We simplify the process by guiding you through each step and handling submission on your behalf.
Step 1: Document Review
We review your document to determine:
- If notarization is required
- If the document is eligible for apostille
- Which issuing authority must process it
Some documents (like birth certificates) must be certified copies. Others must first be notarized.
Step 2: Notarization (If Required)
If your document requires notarization before apostille:
- We perform the notarization (mobile or remote when permitted)
- Ensure the notarial certificate meets state requirements
Proper notarization is critical — errors can delay apostille processing.
Step 3: Submission to the Secretary of State
We prepare and submit your documents to the appropriate Maryland Secretary of State office for apostille certification.
This includes:
- Completing required submission forms
- Confirming proper fees
- Ensuring document compliance
Note: Apostilles are issued by the Secretary of State — we assist with preparation and submission.
Step 4: Processing & Return
Once the apostille is issued:
- We coordinate secure return delivery
- Tracking information is provided (if applicable)
- Documents are returned directly to you or your designated recipient
Common Documents That Require Apostille
- Birth Certificates
- Marriage Certificates
- Divorce Decrees
- Power of Attorney
- Diplomas & Transcripts
- Business Formation Documents
- Adoption Documents
If you’re unsure whether your document needs an apostille, we can help you determine the correct process.
Processing Time
Processing times vary depending on:
- State workload
- Document type
- Expedited options (if available)
Contact us for current turnaround estimates.
Why Professional Assistance Matters
The apostille process can be delayed due to:
- Incorrect notarization
- Missing certificates
- Improper document type
- Incorrect submission forms
Our goal is to reduce errors, avoid rejection, and ensure your documents are processed correctly the first time.